Cascade Management, Inc. and its principals began providing property and asset management services in 1974. We continue to manage the majority of properties from our original portfolio, which has grown substantially over time. Through our growth, the commitment to our properties, owners and employees remains fundamental to our values.
Madras Estates, 22 SW 3rd Street Madras, OR 97741
The Community Manager is responsible for the day-to-day operations, physical asset, and maximize the financial returns of assigned property. Effectively coordinates business operations of HUD/RD or Tax Credit properties, leasing, collections, marketing resident services, maintenance, risk management, expense control, information reporting, and compliance with applicable laws and company policies. Ensures staff compliance with company policies and procedures. Responsible to hire, supervise, and motivate all on-site staff and make recommendations for disciplinary action and development. Comply with State Residential Landlord & Tenant Acts and all other governmental laws and regulations. Implement Cascade Management’s policies and procedures.
Formulate and manage the operational and capital budget for the communities (annually), track and report on the financial performance of the communities (monthly), and implement strategies for enhancing the value of the assets.*
Process rent increase notices, track and implement when scheduled.
Responsible for tracking and reconciling properties’ Accounts Receivables. *
Responsible for approval, issuance, and timely processing of unpaid and late rent notices. Make recommendations to management for improvement of company policies, procedures and practices. Communicate with Supervisor regarding the overall function of the property. Handle resident evictions along with the service and preparation of appropriate notices. Issue and ensure timely processing of 30/14 notices. *
Responsible for collection of rents, maintain petty cash, ensure proper accounting of monies collected, and make deposits in a timely manner. Log and collect late charges, NSF, and other charges. Deliver rent increase notices to residents. *
Conduct first level interviews for all property open positions and pass on qualified candidates to Portfolio Managers.
Manage all property staff with guidance from Portfolio Managers. Train and develop all property staff.
Responsible for review and approval of site staff timecards. *
Promote harmonious relations among tenants, employees, owners, and the local community. Maintain a pleasant, helpful manner at all times. *
Complete and submit timely weekly reports; maintain neat and legible records at all times.*
Assist Portfolio Managers in preparing for property inspections. *
Perform daily property inspections to ensure visual appeal of property and maintain hazard-free conditions. Inspect buildings and grounds daily to ensure cleanliness; alert maintenance to items that need to be repaired.*
Maintain organized file system for resident information. File and maintain resident records; keep an adequate supply of forms and postage on hand.*
Work with Maintenance Technician to manage vendor selection and relations to ensure quality performance.*
Implement CMI’s policies as found in the Operations Manual.*
Ensure compliance with applicable federal and state regulations associated with business operations.
Transfer over/under-housed residents by moving residents to properly sized housing unit as approved by compliance department. Maintain waiting list files of eligible applicants and files of removed/rejected applicants.*
Show apartments, accept applications, and screen applicants (verifying and certifying each resident’s income at initial, interim, and annual re-certification) to determine eligibility in accordance with company policies and procedures and applicable regulations; complete resident move-in sheet with resident; ensure utilities are transferred.*
Ensure that the highest possible occupancy is maintained through continuous outreach efforts and advertisements as specified by the Affirmative Fair Housing Marketing Plan. Develop, plan, and implement resident retention strategies.*
Responsible for responding to resident complaints. *
Understand rental agreement and residency policies and be able to explain them to residents. *
Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Valid Driver's License and Insurance Required.
Community Manager required to live on-site in rent-free unit.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or 1 to 3 years related experience and/or training; or equivalent combination of education and experience.
Previous experience with RD communities preferred.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.